7 Best Workflow Automation Tools | 2023
Human beings have evolved over centuries to reduce their repetitive workload and replace them with automated tasks. These best workflow automation tools allow you to create automation processes to handle repetitive tasks. For instance, if a customer fills up the form and uploads a document, adds the document to google drive, takes a backup in amazon s3, and sends an email to the sales department. Above all, by using automated tasks great improvements have been seen in accuracy, efficiency, and productivity. If you’re looking for email automation services, here you can find a list of the best email marketing services.
Workflow automation is a process of automating the tasks or processes which are done manually. It helps in improving the speed and efficiency of the task. It also reduces the chances of human error. When a task is automated, it can be completed faster and with greater accuracy.
What Is A Workflow Automation Tool?
Workflow automation tools are software that helps you automate your business processes. These tools can be used to automate tasks such as invoicing, data entry, document management, and email marketing.
How Does Workflow Automation Work?
Workflow automation works by automating the tasks or processes which are done manually. It helps in improving the speed and efficiency of the task. It also reduces the chances of human error. When a task is automated, it can be completed faster and with greater accuracy.
Why Do We Need Workflow Automation?
Workflow automation is beneficial for businesses as it helps to improve productivity and efficiency. It can also help to save time and money. Automating tasks can help businesses to improve their bottom line.
Before we dive into the best workflow automation tools in detail, please take a look at the summary table to find the perfect match for you.
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| Name | Known For | Overall Rating | Free Plan | Money-Back | Starting Price | Customer Support | Mobile App |
|---|---|---|---|---|---|---|---|
|
Best for small and medium businesses. |
5/5 |
Yes (14 days) |
30 days |
$19.99 / month (billed annually) |
Email / Phone / Live Chat |
No |
|
|
Best for multistep workflows. |
4/5 |
Yes (Unlimited) |
7 days |
$29 / month (billed monthly), $19 / month (billed annually) |
Email / Phone / Live Chat
|
No
|
|
|
Complex and advanced integrations for small, medium, and large businesses. |
5/5 |
Yes (Unlimited) |
No |
$9 / month (billed monthly) |
Email
|
Yes
|
|
|
Connect anything with anything. |
5/5 |
Yes (Unlimited) |
No |
$3.99 / month (billed monthly), $2.91 / month (billed annually) |
Email |
Yes |
Zapier founded in 2011, is a workflow automation tool with over 3 million subscribers that helps customers to integrate with their web applications. It lets you create “Zaps” to connect software for specific actions. However, there is no support for Smart Home devices.
Features
- Integrate with more than 2000 apps (Slack, google docs, Quickbooks, etc.).
- Easy to create workflows without developer help.
Pricing
- 15% discount for non-profits.
- Free – 100 tasks per month with 5 zaps.
- Starter – $19.99 per month, 750 tasks per month with 20 zaps.
- Professional – $49 per month, 2000 tasks per month with unlimited zaps.
- Team – $299 per month, 50,000 tasks per month with unlimited zaps.
- Company – $599 per month, 100,000 tasks per month with unlimited zaps.
Pro Tip: Save 20% when you pre-pay for a yearly plan.
Automate.io is another workflow automation tool trusted by over 30,000 organizations that helps in one-to-one integrations or build multi-step workflow integrations. It uses “Bots” to create triggers and “Action” to perform an action based on the trigger.
Features
- 100+ connectors for all leading cloud / SaaS applications available.
- Drag and drop integrations without IT help.
- Powerful tools to create complex workflows.
- Data encryption for secure API integrations.
Pricing
- Free – 300 actions per month with 5 Bots.
- Personal – $29 per month, 2000 actions per month with 20 Bots.
- Startup – $49 per month, 10,000 actions per month with 50 Bots.
- Growth – $99 per month, 30,000 actions per month with 100 Bots.
- Business – $199 per month, 100,000 actions per month with 200 Bots.
- Enterprise – $399 per month, 500,000+ actions per month with unlimited Bots.
Often referred to as the “glue of the internet” is one of the most advanced workflow automation platforms. Integromat will connect 100s of apps, services, and smart devices into automated scenarios. It also works with smart devices and external hardware.
Features
- Interactive visualization approach.
- Detailed information about each execution step.
- Can divide your scenario into multiple routes and process the data within each route differently.
- Iterators split data into individual parts so that they can be processed separately. Aggregators merge individual data into one single bundle.
Pricing
- Free – 1000 operations per month.
- Basic – $9 per month, 10,000 operations per month.
- Standard – $29 per month, 40,000 operations per month.
- Business – $99 per month, 150,000 operations per month.
- Platinum – $299 per month, 800,000 operations per month.
- Custom – Custom pricing, 800,000+ operations per month.
IFTTT (if-this-then-that) is a leading connectivity platform of 20M users, 200,000 developers, and 650+ services. It has created a standard, low-code way for the diverse apps and services across the world to communicate with each other. If you want to connect your own apps and devices together, then their Individual plans are right for you. If you work on a product or service, are familiar with APIs, and want to integrate them with IFTTT then the Business plans are right for you.
Features
- Supports multi-step queries, conditional logic, and multiple actions.
- Supports smart devices.
- Has more than 650 partner services, including Facebook, Domino’s Pizza, Uber, etc.
- Analytics.
Pricing
- Free – Create 3 Applets of your own.
- Pro – $3.99 per month, unlimited app creation with customer support.
- Developer – $199 per year, an ecosystem of 650+ services with forum support.
- Team – Pay as you grow, embedded integrations with standard analytics.
- Enterprise – Custom pricing, unlimited service with premium analytics.
Nintex is a workflow automation tool tailored towards large businesses that make it easy to design workflows and execute them. Nintex was designed to allow non-technical staff to create, run and maintain workflows using drag-and-drop capabilities. Companies use Nintex to automate business processes on a variety of applications including SharePoint, Office 365, and more. Its customers include Amazon, Microsoft, LinkedIn, and many more.
Features
- The ability to create workflows using a drag-and-drop interface.
- A library of pre-built workflow templates.
- The ability to integrate with a wide range of business applications.
- A mobile app for workflow execution and approvals.
- Real-time analytics and reporting.
Pricing
- Nintex offers three pricing tiers: Pro, Premium, and Custom. The Essentials plan starts at $25,000 per year, the Premium plan starts at $50,000 per year.
KissFlow is a workflow automation tool designed to help businesses automate their workflows and processes. KissFlow’s tools allow non-technical people to create, run and maintain workflows spontaneously. The tool can also be used by IT departments to allow users in the business to access corporate applications and create workflows. KissFlow was originally known as Pipedrive but changed its name to Kissflow following a change in ownership.
Features
- A drag-and-drop interface for creating workflows.
- The ability to connect to corporate applications.
- The ability to share workflow diagrams with others.
- The ability to export workflow diagrams to PDF or PNG format.
Pricing
- Small Business – $18 per user per month.
- Corporate – $20 per user per month
- Enterprise – Custom Pricing
Flokzu is a workflow automation tool that helps businesses automate their end-to-end processes within hours. Flokzu’s tools allow non-technical staff to create, run and maintain workflows on the fly. It helps automate repetitive tasks, measure processes performance, and optimize company processes. Moreover, it allows hundreds of api integrations to automate your workflows.
Features
- A drag-and-drop interface for creating workflows.
- Complete Dashboard and Metrics.
- Volume discount for teams of 50+ people.
- Special pricing for educational institutions & nonprofit organizations.
Pricing
Flokzu’s pricing plans start at $15 per month per user for the Standard plan, which 10 GB of storage. The Premium plan costs $21 per month per user and includes unlimited storage. The PocPlan plan is priced at $50 per month and includes unlimited users and 1GB of storage.
